There’s always a first time for everything. Whether it’s venturing into your very first business, or buying the first set of furniture for your workplace, there’s always that first time where you’re going to be really cautious before making any choices.
Especially for first time software users, the safe route to take is to think thoroughly before putting your money on anything. You’ll be bombarded with tons of choices offering features you don’t even really need so you need to choose wisely. To save you the hassle of making wrong decisions, we’ve listed 5 useful tips to guide you before you buy your first HR system.
1. Create a requirements list.
You won’t know what you’re looking for unless you know what you need, right? Make a list of specific requirements that will improve your human resource management processes. You can divide it into two types: general and specific. General requirements are the usual, like the ability to compute salary, contributions, loans, etc. Specific requirements may include compatibility with biometric devices, if you already have yours. This makes things easier for your HR people as it makes operations seamless and less time-consuming.
2. Research, and do more research.
After you’ve determined what functionality will help your organization do better, you need to proceed to the next important step – research. You need to do smart researching. If you’re a Filipino, you’ll probably type payroll Philippines on the search bar on your browser. That’s a good way to start, but don’t get content with just a few picks. Make your search as comprehensive as you can by going the company’s website, and by going through as much information as you can gather. By patiently doing your own research, you see various factors like price and features first hand.
3. Do free trials and attend workshops.
Take advantage of what’s free. By experiencing how to use and navigate the software yourself, you not only get a feel of what it’s like to use it, but you also get a grasp of what it can ‘really’ offer. Is it as good as advertised? Did it go beyond your expectations? Or were you more impressed by their marketing team? It doesn’t matter if you see it whichever page you visit because of excessive online advertising. If it doesn’t deliver what it promises, you’ll only be putting your money to waste.
4. Budget check.
If you have money to spend, then obviously you could go for more feature-packed software with other helpful aspects that you can enjoy. But if your budget is limited, which is the case for most small businesses most of the time, you need to do considerable thinking before investing. But don’t mistake being a wise spender for being stingy because those are two different things. Wise spenders make minimal waste of resources, including money, as they thoroughly think about where they’ll spend money on. Stingy people on the other hand, refuse to spend money even on things that are important.
5. Consider post-sales support.
Let’s face it, you won’t become an expert after attending a workshop or after you’ve gone through free trials. It’s highly probable that you will need technical support at one point, so get software from a company that takes care of their customers even after the sale. Make it appoint to know if the company where you’re buying your software from has competent technical support representatives who can help you when the need arises. Take advantage of what is in your contract so you can maximize the benefits of your purchase. Check your package freebies or inclusions and be mindful of your rights as a buyer.